Accounting Clerk

Job Summary/Job Purpose
Performs and provides a wide variety of tasks relating to the account payable functions of the Accounting department. Manage the invoice scanning, approval routing, verifying, cutting and disbursing AP checks. Perform monthly AP close and assist in the monthly GL closing process. Work with II companies and other departments relating to the AP invoices. Perform some AP and bill-back related journal entries. Track and follow-up on invoices, outstanding checks. Assist vendor on invoices and payment status. Generate annual 1099 under the direction of Accounting manager.
THE Values
Demonstrates competence in working through communication, interpersonal relations and decision making that takes into account all of the groups and departments in the organization.
Demonstrates competence in open communciation, ethical decision making and respectful treatment of the people with whom you interact.
Demonstrates competence in continuous improvement, continuous learning, accountability, teamwork, motivating and developing others, problem-solving and decision making, displaying financial understanding, managing daily operations, and demonstrating business/job specific knowledge.
Essential Job Functions
Accounting Coordination
Utilizes Timberline GL accounting, EWA P-Vault invoice management system, Concur Expense reporting system, Print-Boss AP check management system. Work with Excel for journal entries and expense bill-back. Provides supports for invoice coding and processing, expense bill-back, expense report review and processing and other accounting related functions
Administrative Support
Provides administrative support related to office services. Occasionally assist in front-door reception service
Audit & Authorization
Audit invoices and obtains authorization in a timely manner to ensure vendor payment is made within the agreed payment terms.
Communication Coordination
Acts as a liaison coordinator to ensure the orderly workflow and communication between vendors, II companies and various departments.
Financial Records Management
Careful and proper financial record keeping.
Inquiry Management
Responds to inquiries concerning the activities invoice processing, AP checks and expense reporting.
Purchase Orders
Issues and commits purchase orders on behalf of the organization.
Records Management
Careful and proper financial record keeping.
Word Processing
Performs a wide variety of word processing assignments including correspondences that are technical and confidential in nature.
Provide support to Accounting Manager, Director of Accounting, Sr. Accountants and Staff Accoutant.
Performs other duties as assigned and follows organizational and departmental procedures.
Skills, Knowledge and Abilities Critical to this Role
Knowledge and experience with contract administration
Understanding of construction, healthcare, and/or IT terminology
Working knowledge of construction-related database systems including Timberline Cost Accounting, Job
Cost & Purchase Order systems
Knowledge of Crystal reporting and Sure Track project scheduling software
Education Requirements
Degree/Diploma Obtained - Preferred
High School Diploma or Equivelant - Required / Preferred
Experience & Other Requirements
Years of Experience - Five (5) Years
Type of Experiencs - Architectural, Engineering, Construction, Healthcare and/or IT industries
Preferred experienced skills in accounting database systems, with specific knowledge in the Timberline Cost Accounting System
Work Environment/Job Activities
The following behaviors have been identified as critical to all staff roles at The Innovation Institute, LLC.
This job description reflects Petra ICS assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.
Critical features of this job are listed above. They may be subject to change at any time due to reasonable accommodation or other reasons.

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